Creating a Robust SharePoint Site: A Comprehensive Guide

Microsoft’s SharePoint serves as a sturdy solution for document management and collaboration, streamlining the processes of content creation, organization, and sharing within businesses.

Initiating the establishment of a SharePoint site stands as a fundamental initial measure to enhance collaboration, communication, and overall efficiency within an enterprise.

Beyond emphasizing the importance of collaborating with a SharePoint development company and elucidating the details of SharePoint site creation, this article will explore the advantages associated with outsourcing software development.

What Is SharePoint?

Constructed for file sharing and storage, SharePoint is a flexible and user-friendly web-based platform that is easily integrated with Microsoft Office.

Notable Features of SharePoint

A multitude of potent elements that make up SharePoint add to its usefulness and appeal. Among the notable attributes are:

Collaboration: SharePoint stands out for its robust collaboration capabilities, making it a preferred choice for developers. This feature facilitates various forms of collaboration, including web content management, enterprise content management, people discoverability, and social computing. 

Interoperability: SharePoint excels in providing collaboration through interoperability. It enables the creation and deployment of SharePoint sites and custom solutions that seamlessly integrate business data with Microsoft Office. 

Extension: SharePoint is well known for its extension, which extends beyond collaboration and interoperability. SharePoint keeps getting better, helped along by a strong community of developers, a complex object model, and a full suite of app development tools. Notably, the introduction of the cloud in SharePoint has led to innovative App models. This includes new forms of authentication using OAuth, novel approaches to developing, deploying, and hosting applications in SharePoint, and advanced practices of data interoperability through services like REST and OData.

Choosing the Right SharePoint Development Company

Prior to delving into the technical intricacies of SharePoint site creation, it is crucial to choose a dependable SharePoint development company. The success and efficiency of your SharePoint implementation can be profoundly influenced by partnering with a reputable company possessing expertise in SharePoint development. 

Creating a SharePoint Site: Step-by-Step Guide for Development Companies

Development companies involved in SharePoint projects can streamline the process of creating new SharePoint sites by following a structured set of steps. 

Here’s a comprehensive guide:

Step 1: Determine Site Structure

Before initiating the site creation process, it is imperative for SharePoint developers to analyze and determine the ideal site structure. Understanding the business and its organizational structure is crucial. For smaller firms, a single site collection may suffice to host all business project sites and content. However, for larger organizations with distinct hierarchies, involving project managers in the decision-making process becomes essential. Specific structures and separate site collections are recommended, especially for projects involving external users to ensure secure content sharing.

Step 2: Collection Structure Determination

Each site collection in SharePoint is centered around a top-level site, providing a hierarchical framework for future project sites. Establishing a well-defined collection structure is vital for coherence and efficiency. The proposed structure typically employs a Top-Level site as the entry point, featuring common content, dashboards, or links for all modern team sites. All subsequent sites should directly reside under the Top-Level site.

Step 3: Create your SharePoint Site

Once the collection structure is finalized, proceed to create the SharePoint site by locating the “Create Site Button” on the SharePoint homepage. This button is typically found at the top of the active sites page. Follow the prompts to input the pre-determined details for site creation.

Step 4: Choose Site Type and Options

In the site creation process, developers must choose the appropriate site type and configuration options. Common options include Communication sites and Team sites, each offering distinct configuration possibilities. For instance, Communication Sites may feature Showcase, Topical, or Blank design options, catering to different content and presentation needs.

Step 5: Give Title and Add Description

During site creation, specify a title for the site, and SharePoint will confirm its availability. Generate a site email using the selected title and use the description box to provide a concise overview of the site’s purpose and content.

Step 6: Set Privacy Options

After specifying the title and description, select the privacy option – private or public. Private settings limit access to specific team members or groups, while public settings make the site accessible to the entire organization.

Step 7: Add Members

Add relevant group members by populating their emails and names. This step ensures that the necessary individuals become part of the SharePoint site.

Step 8: Finish

Review all entered details, ensure accuracy, and complete the site creation process. This final step ensures that the SharePoint site is ready for use with the specified settings and configurations.

Engaging an offshore software development company for your SharePoint project can offer various advantages.

Conclusion

Creating a SharePoint site involves a strategic and systematic approach to ensure optimal collaboration and information management. Select a top-notch SharePoint development company, especially skilled in offshore software development, for project success. It is beneficial to follow the provided guidelines and leverage the expertise of experienced developers. This empowers organizations to establish a robust SharePoint site, promoting streamlined workflows, increased productivity, and enhanced collaboration.